Unit III
Presentation Skills
Presentation skills are the abilities
used to communicate ideas clearly and confidently before an audience. They are
essential for students, teachers, professionals, and leaders.
1. Preparation Skills
Understand the purpose of the
presentation
Know your audience
Organize content logically
(Introduction–Body–Conclusion)
Prepare notes, slides, or visual aids
2. Structure of a Good Presentation
a) Introduction
Greet the audience
Introduce the topic
State the objective
b) Body
Present main ideas clearly
Use examples, facts, or illustrations
Maintain logical flow
c) Conclusion
Summarize key points
Give a clear ending message
Invite questions (if required)
3. Verbal Communication Skills
Clear pronunciation
Appropriate tone and pace
Use simple and precise language
Avoid fillers (um, ah, you know)
4. Non-Verbal Communication Skills
Eye contact
Confident posture
Natural gestures
Facial expressions matching the content
5. Visual Aids Usage
PowerPoint slides (clear and minimal text)
Charts, graphs, images
Blackboard/whiteboard
Handouts
6. Confidence and Stage Presence
Practice beforehand
Control nervousness
Smile and stay calm
Be well-groomed and professional
7. Interaction with Audience
Ask questions
Encourage participation
Respond politely to queries
8. Common Mistakes to Avoid
Reading directly from slides
Speaking too fast or too slow
Overloading slides with text
Lack of preparation
9. Tips for Effective Presentation
Rehearse aloud
Time your presentation
Use real-life examples
End with a strong closing statement
Public
Speaking Skills
Public speaking skills refer to the
ability to speak confidently, clearly, and effectively before an audience.
These skills are essential for students, teachers, leaders, and professionals.
1. Preparation
Know the topic thoroughly
Understand the audience
Decide the purpose (inform,
persuade, motivate)
Organize ideas logically
2. Structure of Public Speech
a) Introduction
Greet the audience
Capture attention (quote, question, short
story)
Introduce the topic
b) Body
Present main points clearly
Support ideas with examples and facts
Maintain smooth transitions
c) Conclusion
Summarize important points
Give a strong closing message
Thank the audience
3. Verbal Skills
Clear voice and pronunciation
Suitable pitch and tone
Proper speed and pauses
Use simple and correct language
4. Non-Verbal Skills
Maintain eye contact
Confident body posture
Natural hand gestures
Positive facial expressions
5. Audience Engagement
Ask questions
Encourage participation
Use humour carefully
Maintain interest throughout
6. Overcoming Stage Fear
Practice repeatedly
Take deep breaths
Think positively
Start with familiar topics
7. Use of Language
Avoid fillers (um, ah, okay)
Use powerful words and short sentences
Be polite and respectful
8. Common Mistakes to Avoid
Reading from notes
Speaking too fast or too softly
Lack of eye contact
Poor time management
9. Importance of Public Speaking
Skills
Builds confidence
Improves leadership qualities
Enhances career growth
Helps express ideas effectively
Conclusion
Public speaking skills enable individuals
to communicate ideas confidently, inspire audiences, and create a lasting
impact.
Welcome
Address (College / Seminar Model)
Respected Chief Guest, Esteemed Principal,
Honoured Faculty Members, Dear Guests, and My Fellow Students,
A very warm and pleasant morning to one
and all present here.
It gives me immense pleasure to welcome
you all to this one day seminar on “Postmillennial Literatures” organized by
the Research and PG Department of English of Saraswathi Narayanan College,
Madurai. Today is indeed a special occasion as we have gathered here to share
knowledge, ideas, and experiences.
We are extremely honoured to have Dr. P.
Raja Shankar with us today. We warmly welcome you, sir/madam, and we are
grateful for your valuable presence amidst us. Your achievements and
contributions are a great source of inspiration to all of us.
I extend my heartfelt welcome to our
respected Principal, distinguished faculty members, invited guests, and
participants. Your presence has added grace and dignity to this event.
This programme aims to bring together the
literatures produced in the Postmillennial period for the cultural and changing
global and socio-political scenarios expressed in them by the young global
writers living in the internet and AI environment and we are confident that
today’s session will be highly informative and beneficial to everyone.
On behalf of the organizing committee, I
once again extend a cordial welcome to you all and hope this programme will be
a grand success.
Thank you.
Compering (Master
of Ceremonies) – College Programme Model
Compering refers to the art
of hosting and smoothly conducting a programme by introducing events, speakers,
and maintaining continuity.
Sample Compering Script (College
Seminar / Function)
Respected Chief Guest, Esteemed Principal,
Honourable Faculty Members, Distinguished Guests, and Dear Students,
A very warm and pleasant morning/afternoon to one and all present here.
I am [Your Name], and I feel honoured to be the Master of Ceremonies for
today’s programme.
Prayer / Invocation
To invoke the blessings of the Almighty, I
now invite [Name] to lead us in the prayer/invocation.
Welcome Address
Thank you for that soulful prayer.
Now, I kindly invite [Name & designation] to deliver the welcome
address.
Introduction of Chief Guest
Thank you for the warm welcome.
It is now my privilege to introduce today’s distinguished Chief Guest, [Name,
designation, achievements].
May I request [Name] to honour the Chief Guest with a memento.
Chief Guest Address
Thank you, sir/madam.
Now, I invite our respected Chief Guest to deliver the keynote address.
Special Address / Felicitation (if
any)
Thank you for those inspiring words.
I now invite [Name] for the special address/felicitation.
Technical Session / Events
We now move on to the technical
session/events of the day.
I invite [Name] to proceed with the presentation/programme.
Vote of Thanks
As the programme comes to an end, I invite
[Name] to propose the vote of thanks.
National Anthem / Conclusion
Thank You.
May I request everyone to kindly stand for
the National Anthem.
Thank you all for your gracious presence. Have a wonderful day.
Vote of Thanks
(College / Seminar Model)
Respected Chief Guest, Esteemed Principal,
Honourable Faculty Members, Distinguished Guests, and Dear Students,
It is my proud privilege to propose the
Vote of Thanks for today’s programme.
First and foremost, I express my sincere
and heartfelt gratitude to our Chief Guest, [Name], for graciously accepting
our invitation and for delivering an enlightening and inspiring address. Your
valuable words have truly enriched this programme and motivated us all.
I extend my deep sense of gratitude to our
respected Principal for the constant support, encouragement, and guidance that
made this programme a grand success.
My sincere thanks to the organizing
committee, faculty members, and staff for their dedicated efforts, careful
planning, and teamwork in organizing this event successfully.
I also thank all the participants and
students for your enthusiastic presence and active participation, which added
life and meaning to this programme.
Last but not least, I thank everyone who
contributed directly or indirectly to the success of this event.
With these words, I once again thank you
all and conclude the programme.
Thank you.
Unit IV
Elements of
Effective Writing
Effective writing is the ability to
express ideas clearly, correctly, and convincingly so that the reader easily
understands the message.
1. Clarity
Ideas should be clear and easy to
understand
Use simple and precise words
Avoid ambiguity and unnecessary words
2. Correctness
Proper grammar and sentence structure
Correct spelling and punctuation
Appropriate use of tense and agreement
3. Unity
All sentences should focus on one main
idea
Avoid irrelevant details
Each paragraph should have a clear central
idea
4. Coherence
Logical flow of ideas
Proper use of linking words (however,
therefore, moreover)
Smooth transition between sentences and
paragraphs
5. Conciseness
Express ideas briefly and effectively
Avoid repetition and wordiness
Use only necessary words
6. Completeness
All required information should be
included
Answer all aspects of the topic
Provide examples or explanations where
needed
7. Organization
Proper introduction, body, and conclusion
Paragraphs should be well-structured
Logical sequencing of ideas
8. Style
Appropriate tone (formal or informal)
Suitable vocabulary for the audience
Consistent writing style
9. Accuracy
Correct facts and information
Use reliable examples and data
10. Purpose and Audience Awareness
Writing should suit the purpose (inform,
persuade, entertain)
Consider the reader’s level and interest
Conclusion
Effective writing combines clarity,
correctness, unity, and coherence to communicate ideas successfully.
Cover Letter
From
A.R. Uma
No. 10, Vasantha Nagar
Madurai - 625003
Email: umasnc70@gmail.com
Mobile: 8825800899
To
The Principal
SPJ Matriculation School
Madurai - 625025
Respected Sir,
Subject: Application
for the Post of Teacher in the Department of English in Your Esteemed
Institution – reg.
Respected Sir,
I am writing to apply for the post of a
teacher in the department of English [Post]in your esteemed institution,
as advertised in the Daily Thanthi dated 17.1.2026. [Source of news]
I hold M.A. English [your
qualification] from Madurai Kamaraj University [institution name]
and possess good communication skills in English and leadership quality [briefly
mention experience/skills]. I am confident that my academic background,
communication skills, and dedication to work would enable me to contribute
effectively to your organization.
I am sincere, hardworking, and eager to
learn. I believe that working in your organization will provide me with an
excellent opportunity to enhance my skills while contributing to institutional
growth.
I have enclosed my resume for your kind
consideration. I shall be grateful to you if I am given an opportunity to
attend the interview at your convenience.
Thank you,
Yours
faithfully,
Dr. A. R. Uma Ramamoorthy [Signature]
Curriculum Vitae
Name: Dr. A. R. Uma
Ramamoorthy
Address: [Your Address]
Mobile Number: [Your Phone Number]
Email ID: [Your Email ID]
Career Objective
To obtain a responsible and challenging
position where I can effectively utilize my academic knowledge, communication
skills, and experience for the growth of the institution and my professional
development.
Educational Qualifications
|
Qualification |
Institution |
University/Board |
Year |
Percentage |
|
B.A. |
[College Name] |
[University] |
[Year] |
[Marks] |
|
M.A. |
[College Name] |
[University] |
[Year] |
[Marks] |
|
B.Ed. |
[College Name] |
[University] |
[Year] |
[Marks] |
Professional Experience
Working as [Designation] at [Institution
Name]
Teaching experience: [Number of years]
Subjects handled: [Subject names]
Skills
Effective communication skills
Presentation and public speaking skills
Content writing and academic writing
Classroom management
Achievements / Certifications
[Workshop / Seminar attended]
[Conference / FDP / Certification]
Personal Details
Date of Birth: [DD/MM/YYYY]
Gender: [ ]
Marital Status: [ ]
Nationality: Indian
Languages Known: English, Tamil
Declaration
I hereby declare that the above-mentioned
information is true and correct to the best of my knowledge and belief.
Place:
Date:
Signature:
(Dr. A. R. Uma Ramamoorthy)
Agenda
Definition: An agenda is a written list of
topics or items to be discussed in a meeting, arranged in a systematic order.
Agenda
– College Seminar / Meeting Model
Name
of the Institution:
____________________
Department: ____________________
Programme / Meeting: ____________________
Date: ____________________
Time: ____________________
Venue: ____________________
AGENDA
Invocation / Prayer
Welcome Address
Introduction of the Chief Guest
Presidential Address
Chief Guest Address
Technical Session / Keynote Address
Paper Presentations / Events
Interactive Session / Discussion
Vote of Thanks
National Anthem
Importance of Agenda
Ensures smooth conduct of meetings
Saves time
Keeps discussion focused
Helps participants prepare in advance
Minutes
Definition: Minutes are the official
written record of the discussions, decisions, and resolutions taken during a
meeting.
Minutes
of the Meeting (College / Office Model)
Name
of the Institution:
____________________
Department / Committee: ____________________
Type of Meeting: ____________________
Date: ____________________
Time: ____________________
Venue: ____________________
MINUTES
Welcome:
The meeting commenced at [time] with a warm welcome by [Name &
designation].
Confirmation
of Previous Minutes:
The minutes of the previous meeting were read and confirmed.
Agenda
Item 1:
Discussion was held on [topic], and the following decision was taken:
Resolution:
____________________
Agenda
Item 2:
The members discussed [topic] and agreed to [decision taken].
Any
Other Matter:
The members raised the following points with the permission of the chair.
Vote
of Thanks:
The meeting ended with a vote of thanks proposed by [Name].
Time
of Conclusion:
____________________
Prepared
by:
____________________
Approved by (Chairperson): ____________________
Difference Between Agenda and
Minutes
|
Agenda |
Minutes |
|
Prepared before the meeting |
Prepared after the meeting |
|
Lists items to be discussed |
Records what was discussed |
|
Future-oriented |
Past-oriented |
Circular
Definition: A Circular is a formal written
communication issued by an authority to convey the same information to many
people at the same time, such as students, staff, or members of an organization.
Circular
– College / Office Model
Name
of the Institution
Address
CIRCULAR
Circular
No.: ___________
Date: ___________
This
is to inform all the students / staff members that [mention the purpose of the
circular clearly].
In
this regard, [give details such as date, time, venue, instructions, or rules].
All concerned are requested to take note of the above information and act
accordingly.
For
further details, contact [office/person].
Principal
/ Head of the Institution
Signature
Example Circular (Students)
CIRCULAR
This is to inform all the students
that a college seminar on “Presentation Skills” will be held on 25th January
2026 at 10.00 a.m. in the Seminar Hall.
All the students are requested to
attend the programme without fail.
Principal
Memo
A Memo (Memorandum) is a short, formal
written message used for internal communication within an organization or
institution.
Memo
– Standard Format
Name
of the Institution / Organization
MEMORANDUM
To:
____________________
From: ____________________
Date: ____________________
Subject: ____________________
This
is to inform you that [clearly state the purpose of the memo].
You
are requested to [mention instructions / action to be taken]. Kindly ensure
compliance within the stipulated time.
For
any clarification, please contact [concerned person/office].
Signature
Name
Designation
Example
Memo (College)
MEMORANDUM
To:
All Faculty Members
From: Head of the Department
Date: 20 January 2026
Subject: Submission of Internal Marks
This
is to inform all faculty members that the internal assessment marks for the
current semester should be submitted to the department office on or before 25
January 2026.
Kindly
adhere to the schedule without fail.
HOD
Difference Between Memo and
Circular
|
Memo |
Circular |
|
Internal communication |
Internal or external |
|
Sent to specific group |
Sent to large group |
|
Brief and direct |
More explanatory |
Unit V
Proposal Writing
Definition: A proposal is a formal written document that
outlines a plan of action and seeks approval or support from an authority.
1.Purpose of Proposal Writing
To get permission or funding
To explain objectives clearly
To show feasibility and benefits
To plan activities systematically
2.Types of Proposals
Academic proposal
Project proposal
Research proposal
Seminar / Workshop proposal
Business proposal
3.Structure of a Proposal
1. Title
Clear and specific title of the proposal
2. Introduction / Background
Brief explanation of the need for the
proposal
Context and relevance
3. Objectives
Clear aims of the proposal
What the proposal intends to achieve
4. Methodology / Plan of Action
Steps to be followed
Time schedule and resources
5. Budget (if required)
Estimated expenses
Financial requirements
6. Expected Outcomes
Benefits and results
Impact of the proposal
7. Conclusion
Request for approval
Positive closing statement
Sample Proposal (College Seminar)
Title: Proposal for
Organizing a One-Day Seminar on “Public Speaking Skills”
Introduction: Effective
communication is an essential skill for students’ academic and professional
success. Hence, the Department of English proposes to organize a one-day
seminar on “Public Speaking Skills”.
Objectives:
To enhance students’ communication
abilities
To build confidence in public speaking
To improve presentation skills
Plan of Action:
The seminar will be conducted on [date] in
the [venue]. Resource persons with expertise in communication skills will
deliver interactive sessions.
Budget:
The estimated budget for the seminar is ₹ 50,000, covering honorarium,
refreshments, and materials.
Expected Outcomes:
Students will gain confidence, improve
speaking skills, and develop leadership qualities.
Conclusion:
We kindly request the concerned authority to approve the proposal and extend
necessary support.
Report Writing
Definition: A report is a formal written
account of an event, activity, or investigation, presenting facts and details
in an organized way.
1.Purpose of Report Writing
To inform authorities or readers
To record events or findings
To analyze and evaluate information
To make recommendations
2.Types of Reports
Event report
Seminar / Workshop report
Project report
Research report
Progress report
Incident report
3.Structure of a Report
1. Title
Name of the report
2. Introduction
Purpose of the report
Background information
3. Body
Details of the event or topic
Date, time, venue, participants
Activities and key points
4. Findings / Observations
Important outcomes
Results or responses
5. Conclusion
Summary of the report
Overall assessment
6. Recommendations (if required)
Suggestions for improvement
Sample Report (College Seminar)
Report on One-Day Seminar on Public
Speaking Skills
A one-day seminar on “Public Speaking
Skills” was organized by the Department of English at [College Name] on [date]
in the Seminar Hall.
The programme began at 10.00 a.m. with a
prayer followed by a welcome address by [Name]. The Chief Guest, [Name &
designation], delivered an inspiring talk on the importance of effective
communication and confidence in public speaking.
The seminar included interactive sessions,
activities, and student participation. Students actively took part and
benefited from practical tips and exercises.
The programme concluded with a vote of
thanks. The seminar was highly informative and helped students improve their
speaking and presentation skills.
Difference Between Report and
Proposal
|
Report |
Proposal |
|
Written after an event |
Written before an event |
|
Describes what happened |
Suggests what should be done |
|
Past-oriented |
Future-oriented |
Describing an Event
A one-day
seminar on “Public Speaking Skills” was held at [College Name] on
[date] in the Seminar Hall. The event was organized by the Department of
English with the aim of improving students’ communication abilities.
The
programme began with a prayer, followed by a welcome address by the Head of the
Department. The Chief Guest, [Name], delivered an inspiring speech
highlighting the importance of confidence and clarity in public speaking.
Various interactive sessions and activities were conducted, encouraging active
student participation.
The seminar
concluded with a vote of thanks. Overall, the event was highly informative and
beneficial, leaving the participants motivated and confident.
Describing a Thing
A mobile phone is one of the most useful
inventions of modern times. It is a small electronic device that helps people
communicate easily. A mobile phone is usually rectangular in shape and comes in
various colours and sizes. It is made of metal, plastic, and glass. It has a
touch screen, camera, speaker, and battery. A mobile phone is used for making
calls, sending messages, browsing the internet, and attending online classes.
It is also used for entertainment such as listening to music and watching
videos. Thus, a mobile phone plays an important role in our daily life and has
become an essential device for communication and learning.
